How to Keep Online Board Meetings Running Smoothly

Online board meetings offer greater flexibility and convenience than meetings in person. They can save time and money by reducing the need for travel and eliminating scheduling conflicts. They allow a greater number of board members to participate in a way that helps prevent groupthink and blindspots in decision-making. However they can be difficult to run effectively. Board members might lose their enthusiasm or might not be able to access the tools they need to take part in the meeting effectively. The most common issues that could disrupt the quality of a meeting are poor video and audio, unreliable Internet connections, and distracting noises.

The discussion should continue to flow

It is easier for people to disengage in a remote setting than during a face-toface meeting. They might be enticed to check their email or receive a phone call from their child. The meeting may also get lost in a discussion or someone might not raise their hand to ask a question.

A clear set of guidelines for participation is key to avoiding these problems. Board members can support one another by encouraging collaboration throughout the discussion and asking for feedback often and allowing members to interject. Make a clear agenda prior to the meeting and make sure that the appropriate technology is in place.

In the process of preparing for the meeting, it’s a good idea to test your video connection and other equipment and encourage your board members to do the same. This is especially important in the event that members are joining from other states or regions.

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